We offer you the opportunity to apply to us (e.g., via email, post, or online application form). Below we will inform you about the range, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data is in accordance with applicable data protection laws and all other legal provisions, and your data is treated as strictly confidential.

Scope and purpose of data collection

When you send us an application, we process your related personal data (such as contact and communication details, application documents, notes from interviews, etc.) as necessary to make a decision on establishing an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and – if you have given consent – Art. 6 para. 1 lit. a GDPR. Consent can be revoked at any time. Your personal data is shared within our company only with those involved in processing your application.

If the application is successful, the data you have provided will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 para. 1 lit. b GDPR for the purposes of conducting the employment relationship.

Data retention period

If we cannot offer you a job, you decline a job offer, or withdraw your application, we reserve the right to retain the data you have provided based on our legitimate interests (Art. 6 para. 1 lit. f GDPR) for up to 6 months following the conclusion of the application process (rejection or withdrawal of the application). After this period, the data will be deleted and any physical application documents will be destroyed. Retention is primarily for evidential purposes in the event of a legal dispute. If it becomes apparent that the data will be needed after the 6-month period (e.g., due to a pending or potential legal dispute), deletion will only occur when the purpose for further retention no longer applies.

Extended retention may also occur if you have given consent (Art. 6 para. 1 lit. a GDPR) or if statutory retention obligations prevent deletion.

Inclusion in the applicant pool

If we do not make you a job offer, there may be the possibility to include you in our applicant pool. If included, all documents and information from the application will be taken into the applicant pool to contact you in the event of suitable vacancies.

Inclusion in the applicant pool occurs solely on the basis of your explicit consent (Art. 6 para. 1 lit. a GDPR). Giving consent is voluntary and not related to the ongoing application process. The individual can revoke their consent at any time. In this case, the data from the applicant pool will be irrevocably deleted, unless legal retention reasons apply.

Data from the applicant pool will be irrevocably deleted no later than two years after consent is given.